I hope this letter finds you all doing well. It has been a minute since we have connected. I wanted to take this opportunity to update everyone as to what is going on with your NCSH.
We have decided to forgo the Virtual Meeting, Election and Business/Membership meeting that we were planning for April 10, 2021. This was not an easy decision, but one that we feel is necessary to best meet the needs of NCSH. As you all know, this is an election year, therefore, I have been in contact with the NC Secretary of State to determine how best to proceed during this unprecedented time. She said it is the officers call and if we chose to postpone until 2022 that will not put our charter or our not-for-profit status in jeopardy. As per Section 4- Meetings of the Bylaws, “The annual membership/business meeting shall be held in conjunction with the annual symposium at a time and place determined by the Executive Committee.” Since we have decided to forgo the Annual Meeting, we are going to hold the swearing in of new officers, presentation of awards and membership/business meeting in the Spring of 2022 as a face-to-face meeting. The “Call for Nominations” will go out again before the 2022 meeting and the process will be handled by Cathy Mathis, NCSH Nominations and Awards Coordinator. If you are interested in running for an office, you can nominate yourself and the same holds true for the awards. All nominees must meet the eligibility criteria for the office and/or the award. The officers, volunteers and any members who wish to attend, are meeting by conference call on a regular basis. We are working to determine how best to provide the membership what they need and to start planning our Spring 2022 meeting.
Our plan for the 2022 membership/business meeting is to vote on Bylaw revisions and provide updates to our processes moving forward. I am going to send the Bylaws out to the NCSH membership and we are going to post them on the website for your review. If you have questions, concerns, or proposed changes, let the officers know and we will include them in our conversation and potential revisions. Please plan to attend the Spring 2022 Annual Business Meeting so your voice can be heard. For anything to pass related to the Bylaws, we must have a quorum. “Quorum: Ten percent of the Active Members, as defined in Article II, Section I – Membership Classification, shall constitute a quorum.”
We were fortunate enough to have our NCSH Spring Meeting February 27-29, 2020 just before the COVID-19 shutdown occurred. I know that travel has since been restricted, if not eliminated, as has meeting and group contact. I think we all look forward to getting back to normal. We are planning our next face-to-face meeting at the DoubleTree RTP, NC for March 3 – 5, 2022. We will provide more details as they become available. Let’s not miss the opportunity to see everyone’s face and enjoy our networking, collaborations, educational opportunities, status of NCSH and friendly gatherings. After all we are quite the social bunch.
In order to better track and serve our membership, we are now using a software called Wild Apricot. The software ill allow us to offer online registrations for meetings and provide member status information plus annual renewals for students, vendors, etc. without requiring a paper registration. Those that register for a group will find it a much easier process. Also, our new software will be able to have better access to what each individual has chosen, what company they work for, and how the funds were distributes. Having shorter lines at the registration desk and a more efficient process is our goal. We are planning to use QuickBooks for our financials so we can sync our website financial records from Wild Apricot with our banking information in a software that is not part of or linked to the website for security purposes. This is an external option that will enable our Treasurer to better provide itemized expenditures and deposits and explanations for each deposit in a more efficient way. We are very excited to be able to move forward with a more streamline operation and kill less trees. This is an ongoing project that should be tested and complete by the time the 2020 Spring Meeting rolls around.
We are in a time when state societies are struggling to survive, I think we have a real opportunity to take ours to the next level. It takes volunteers, support, and fresh ideas to keep us moving in the right direction. Let’s work together to make NCSH the strongest state society we can.
Tonia M. Crook, NCSH President
Copyright © 2021 North Carolina Society of Histotechnology - All Rights Reserved.